![]() ![]() In these cases, it probably makes sense for you to do them at the same time, but it may be hard to realize that if you can’t look at all of your task lists simultaneously. Sometimes tasks from different lists require the same concentration, items, or location. However, even after you check off all the steps in a task, Microsoft To-Do won’t automatically check off the main task, so you’ll need to still check the entire task off your to-do list once all the steps are completed. You can add as many steps as you need, check off each step as you complete it, and keep track of your progress with the running counter of how many steps there are versus how many you’ve completed.Ĭreating subtasks can really help you make sure you don’t miss any steps within the process when completing more complex tasks. From this menu, you have the option to “add step,” which creates subtasks within the task. The free version works fine for personal use, but business users will almost certainly want to get one of the paid plans.Once you create a task, click on the task to edit it. The free plan only allows up to 5 active projects, 5 collaborators per project, file uploads of up to 5MB, 3 filters, and 1-week activity history. Todoist has a free plan but locks some of its features behind its Pro and Business plans. You can also use Todoist from your browser-it has Chrome, Edge, Firefox, and Safari extensions. Todoist also allows directly creating tasks from emails via its Gmail add-on, Gmail extension, and Outlook plugin. In addition to the mobile app, you can add the Todoist widget on your iPhone, iPad, or Android device. Todoist is available on all platforms, including Linux, Wear OS, and Apple Watch. You can use To Do on Windows, Mac, Android, iOS, and the web. Microsoft To Do and Todoist are cross-platform apps, but Todoist runs on more devices than To Do. None of the features listed in this section are available on Microsoft To Do, which makes Todoist more suitable for heavy-duty users like businesses. You can backup all your data to the cloud if you’re on a paid plan. Automatic Backups: Automatic backups aren’t available on the free plan. ![]() From personal projects to employee onboarding, you’ll find a template for almost any project you can think of in the library. Templates: You can quickly create projects by importing a ready-to-use template from Todoist’s template library.On Microsoft To do, you can only add individual tasks within a project. ![]() Sections: Todoist allows creating sections within the same project, which means you can group tasks based on specific criteria even within the same project.To Do refers to subtasks as “steps.” The difference is that Todoist allows adding subtasks within subtasks, while To Do doesn’t. Subtasks : You can add subtasks on both apps.However, there are many differences as well: For example, both allow creating subtasks and offer options to add a reminder, due date, and assignees. ![]() Todoist offers a more comprehensive feature set for task lists, but if you need something simpler, To Do makes more sense.īoth apps have a few standard task creation features. All task lists are deleted permanently from To Do when you delete them. Microsoft doesn’t allow archiving projects (or task lists as it calls them), though.
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